Ardentinny Renewables Trust AGM
Minutes available as a PDF /file/ardentinny-renewables-trust/ART-AGM-minutes/ART-AGM-minutes-July-2024-EES-2146.pdf
Minutes 2023 PDF /file/ardentinny-renewables-trust/ART-AGM-minutes/art-agm-minutes-aug-2023-1.docx
AGM held on Tuesday 23rd July 204 at The Ardentinny Village Hall
Attendees
Douglas Menzies, , Neil Robinson, Stuart Gray, Jo Carr, John Brint, Bill Tierney, Helen West, Bill Williamson, David McDowell
Apologies: Anna Williamson
Item |
Notes |
Action |
1 |
DM Welcomed everyone to the AGM and gave a brief outline of what would be covered in the meeting which included the following: 1 Minute of last AGM 2 Any matters arising from minute 3 Treasurers Report 4 Election/re-election of trustees 5 Secretary brief update on projects completed and membership levels /details 6 A.O.B. 7 Date of next AGM.
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None required |
2. |
DM read out the minutes of the last AGM which had been on display and asked for a proposer and seconder that the minutes as read be accepted.
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Proposer: BT
Seconded: JC |
3. |
SG handed out a copy of the accounts for FY23-24 which were shown to have been audited then gave a detailed treasurer’s report, details of which can be seen in Appendix A to these minutes |
No Further action required
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4 |
DM informed everyone present that as per our constitution all the current members of the trust had to formally stand down
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All current trustees stood down |
5 |
All the members were asked if they were happy stand again for another year.
DM Volunteered to stay on for another year Proposed: NR Seconded: BT BT Volunteered to stay on for another year Proposed: JC Seconded: JB NR Volunteered to stay on for another year Proposed: DM Seconded: BT Jo Carr Volunteered to stay on for another year Proposed: NR Seconded: DM Helen West Volunteered to stay on for another year Proposed: BT Seconded: JB John Brint Volunteered to stay on for another year Proposed: NR Seconded: HW Stuart Gray had decided to step down from both the role of treasurer and from the trust
DM alongside the rest of the group thanked Stuart for all his hard work during his post as treasurer and for the excellent newsletters he put out. Stuart agreed to keep up the Tech support work for the hydro which generates some extra income into the fund and stay on as bank administrator until a replacement can formally take over BT agreed to act as stand in treasurer until another volunteer came forward. DM stated there is now a requirement to fill the remaining place on the trust and appoint another full time treasurer, it was agreed the most efficient way to do this would be via mail drop JC agreed to make a flyer which could include aspects from other groups within the community this could then be printed off and distributed to all the houses in the geographical boundary area. |
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6 |
NR gave a brief secretary’s report and informed the group of the following points: The trust aims which are:
Currently we have a total of 52 members we do need to advertise the fact that to apply for funding people should be a member of the ART there has been a shake up in the village with a number of new families moving into the area and some moving out so we should ideally be looking at taking on more members
Membership is free all that is required is an email to: ardentinnyrenewablestrust@gmail.com stating your name address email and contact number. Full Membership is open to any individual aged 18 or over who is resident in the geographical area under the jurisdiction of the Ardentinny Community Council
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AOB
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DM stated the next meeting of the trust would be, July 2025this would be a public, minutes will be made available for anyone unable to attend5 |
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DM thanked everyone present for attending and formally closed the meeting |
Appendix A
Treasurers report 23rd July 2024
Accounts for FY ‘23/’24
Opening Balance £17087.79
Income
Tech. Support |
Generation Payments |
Interest Payments (less bank fees) |
£875.00 |
£26,846.80 |
£237.60 |
Outgoings
Project Funding FY 23/4 |
Amount |
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£354.00 |
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£2,000.00 |
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£1,794.94 |
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£308.72 |
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£1,569.42 |
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£1,242.00 |
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£400.00 |
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£150.00 |
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£200.00 |
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£2,200.00 |
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£1,800.00 |
TOTAL |
£12,019.08 |
Closing Balance £33,116.52
_________________________________________________________________
Finances since start FY ‘24/25
Opening Balance £33,116.52
Income
Tech. Support |
Generation Payments |
Interest Payments (less bank fees) |
£395.00 |
£9,108.00 |
£184.95 |
Outgoings
Project Funding FY 24/25 – to date |
Amount |
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£273.91 |
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£1,242.00 |
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£407.11 |
Current Balance £40,876.45
Committed Funds |
£ 13,300.00 |
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£ 7,000.00 |
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£ 800.00 |
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£ 5,500.00 |
Current Available Funds for New Projects £27,576.45
Funds Received since Formation of ART in 2017 up to 23 July ‘24
Totals |
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Hydrover (Finart) |
£50172.89 |
JB Hydro (Cuil) |
£10477.58 |
JB Hydro (Schoolhouse) |
£9961.74 |
Ross MacArthur (Drynain) |
£5500.00 |
Amazon Smile |
£46.35 |
Hydrover (Tech Support) |
£1250 |
JB Hydro (Tech Support) |
£1136.25 |
OVERALL TOTAL |
£78,544.81 |
MID 2024 NEWSLETTER
This is also available as a PDF
/file/ardentinny-renewables-trust/Mid-2024-NEWSLETTER-Final.pdf
CHAIRMAN’S MESSAGE
Welcome to our mid 2024 newsletter which gives an update on our activity in the last six months period. We have continued to fund various projects as shown below from our overall funds.
Our AGM has been arranged for 23rd July 2024 and we look forward to a good turnout as this gives everybody the chance to find out how and where the funds are accrued and spent.
Application Forms for funding can be requested by emailing:
Anyone living in the Ardentinny Community Council area is eligible to become a member of the Trust |
When applying, always request a form to be sure you have the latest version
REVENUE INCOME FROM COMMENCEMENT UP TO MID 2024
Excluding bank interest, the table below shows our income since commencement from all external sources
Previous Payments |
Payments in this Half Year |
Totals |
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Hydrover (Finart) |
£41064.89 |
- |
£41064.89 |
JB Hydro (Cuil) |
£3617.48 |
£6860.10 |
£10477.58 |
JB Hydro (Schoolhouse) |
£3663.04 |
£6298.70 |
£9961.74 |
Ross MacArthur (Drynain) |
£5500 |
- |
£5500.00 |
Amazon Smile |
£46.35 |
- |
£46.35 |
Hydrover (Tech Support) |
£950 |
£250 |
£1200 |
JB Hydro (Tech Support) |
£681.25 |
£390 |
£1071.25 |
OVERALL TOTAL |
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£69321.69 |
Finances
This year has seen a significant increase in our income from the generation of electricity at our local schemes. This has been due to both companies having a much more lucrative selling price to the grid to which our 5% share is linked. As these prices are locked for a limited time we can expect future income to drop back to a lower amount more typical of historic values.
Our income for Technical Support to the hydro schemes, provided by Stuart, has been significantly increased from £50 to £115 monthly.
As can be seen on Page 1 the fund is currently very healthy and we have £18516 (£33108 Actual – less £14952 Committed) available now to be spent on new projects. As we like to remind you, this is your money so please come forward with ideas of how to spend it on projects that will enhance the village. Application forms are available from Neil.
ardentinnyrenewablestrust@gmail.com
Please always apply for the up-to-date form and avoid using any ones already in your possession.
ART Banking
The new bank accounts are already proving to be much more efficient in making payments to those who have applied for funding. In addition to this we have also accrued £263.61 in interest since opening the accounts in October last year. This more than offsets the account fee which amounts to £60 per annum.
Annual Accounts
We have compiled our accounts for financial year 23-24 and these have now been audited. We will present these at the forthcoming AGM and then submit them to OSCR.
ART Constitution
The Constitution was written when ART was set up and formed the basis of how we would operate. With 6+ years having now elapsed, it was felt that it was worthy of a review. That review revealed some typographical errors in the text and some minor modifications needed to our processes and organisation structure in order to better reflect how we were actually operating. In addition to this we clarified, through the inclusion of definitions, the eligibility of members based on geographical boundary and residential status. This was conducted in consultation with OSCR. The Constitution is now at formal release Issue 2 and has been filed by OSCR.
AGM
This year’s AGM will be held in the Village Hall on Tuesday 23rd of July at 7:30pm. This is an open meeting and your attendance is welcomed. Further details will be published in the ACC Weekly Newsletter and displayed on the village noticeboard.
PROJECTS WE HAVE FUNDED AND COMPLETED IN THE FIRST HALF OF 2024
The amounts shown against each project are ART’s contribution to its cost.
Picnic Tables Applicant – Walled Garden £1800 part funded by ART The Walled Garden purchased three 8-seater picnic tables that are now out in the garden increasing their seating capacity at events. These are low maintenance all weather tables made from recycled plastic and should provide many years of service.
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Bowling Green Repairs Applicant – Ardentinny Bowling Club £2200 part funded by ART The wooden boards supporting the edges of the bowling green were rotting and the green itself had begun to drop away reducing the playing capacity of the green. New plastic boards were fitted and the green relevelled. Opportunity was taken to replace the wooden steps down to the green with concrete ramps.
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Sound Equipment Applicant – Music Group £200 part funded by ART Sound equipment for use by the music group has been put to regular use at their weekly meetings. Available for other uses, it has recently been utilised at the monthly Quiz Nights
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Village Hall Internet & Phone Service Applicant – Village Hall Association
A mast mounted antenna has now been installed which connects to the mobile
Previously, weak phone signals limited the ability to
The Hall Association are funding the running costs of the service. |
Carpark Toilets Cleaning Contract Applicant – Ardentinny CC £1242 part funded by ART This payment supplements the funding from A&B Council to cover the annual cost of weekly cleaning which is required in order for the toilets to remain open to the public. The CC has managed to negotiate the cost to be held to last year’s price. |
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As well as the completed projects, funding has been approved for repairs to the Bowling Green Clubhouse and preliminary approval has been given for new heating for the Village Hall. Factoring in these commitments and including £7000 reserved as an Emergency Fund, determines the amount of £18516 mentioned earlier that is currently available for new projects.
ARDENTINNY RENEWABLES TRUST
Constitution available as a PDF to download
/file/ardentinny-renewables-trust/ART-Constitution-Issue-2.pdf
Newsletters from Ardentinny Renewables Trust
/file/ardentinny-renewables-trust/END-2020-NEWSLETTER.pdf
/file/ardentinny-renewables-trust/MID-2021-NEWSLETTER.pdf
/file/ardentinny-renewables-trust/END-2021-NEWSLETTER.pdf
/file/ardentinny-renewables-trust/MID-2022-NEWSLETTER.pdf
/file/ardentinny-renewables-trust/END-2022-NEWSLETTER-final.pdf
/file/ardentinny-renewables-trust/mid-2023-newsletter-final.pdf
/file/ardentinny-renewables-trust/END-2023-NEWSLETTER.pdf
/file/ardentinny-renewables-trust/Mid-2024-NEWSLETTER-Final.pdf
UPDATE 2023
We would like to remind everyone in the village that the Ardentinny Renewables fund is not just open to large projects in the village it is there for everyone to use so yes even the small groups or individuals can apply for funding it could be a small amount or large amount depending on the project you have in mind, the project should benefit the village in some way shape or form, this could be simply enhancing the beauty of the village putting in benches protecting and promoting wildlife or gathering funds to get new equipment for your group, any projects can apply.
UPDATE 2nd March 2018
The two hydro schemes have been working at maximum capacity throughout the winter and we are awaiting the first payment from the feed in tariff.
Ross has his first payment and Hydrover say we should be paid in March as they will be paid from SSE in March (one year since the scheme was formed)
Ardentinny Renewables Trust
NOTES OF MEETING HELD 24th MAY 2017 IN ARDENTINNY BOWLING CLUB.
Douglas Menzies Bill Tierney Neil Robinson Janette Reilly Ross McCarther
Kenneth Evans
Apologies
Rob Bray
Not in attendance
David Mackenzie Thomas Marshall
Item |
Notes |
Action |
1 |
DM introduced everyone including Kenneth and a vote was conducted to co-opt Kenneth onto the ART.
Kenneth would become a direct replacement for Thomas Marshall who was stepping down from the group
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Vote was proposed by Douglas Menzies
Seconded by Bill Teirney
Everyone present was in favour and Kenneth is now a co-opted member of the ART |
2. |
DM gave an overview of the current standing of the ART which is now fully set up as a charity which does have rules , a fully accepted constitution and responsibility’s such as attendance of meetings as and when required by the group
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3. |
DM asked the secretary NR to remove Thomas Marshal from the headed paper and replace him with KE
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Completed letter head has been revised. |
4 |
DM gave a full overview of the state of play for the current Hydrover system This system is now fully in place and although there are some minor teething issues with reception for the communications the system is complete and the ART may receive the first funds sometime in November 2017.
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5 |
RM gave an overview of his current system. The system still has outstanding work to be completed such as electrical work and some turbine work but he expects the system to be up and running by the end of July. He has had to downgrade the system from 200kw to 100Kw due to decreases in the current FIT rates and increases in other costs, clearly this will have an impact on the amount of money coming into the group but until the system is up and running it is unknown how much the impact will actually be. He will inform the group once all the work has been completed and give us a full tour of the site
RM also stated that he is considering putting in another smaller 50Kw system in the area sometime in the future, he will notify the group if this goes ahead. |
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